By Gettysburg College Student Senate
Yesterday, the Student Senate revealed new stipulations concerning its fiscal policy bylaws for the year. These bylaws were discussed in a closed session on Sunday and disseminated amongst the student body at the Senate’s most recent open session. Below are the new bylaws in their entirety:
[FISCAL POLICY BYLAWS PROPOSAL FOR THE STUDENT SENATE]
These bylaws were authored by the Budget Management Committee and the Senate Policy Committee, and reviewed and altered by the Student Senate in a closed session on November 14, 2010.
Fiscal Policy Bylaws Draft
1. Non-Recognized Clubs and Organizations may request funding from the Student Senate. Non-Recognized Organizations include but are not limited to – Greek Organizations, the Gettysburgian, The Mercury; Clubs not yet granted provisional status, Theme Housing and departments.
2. Senate committee chairs may request money from the Student Senate Agency account by requesting a meeting with the Exec. Board.
3. Senate’s voting on a Non-Recognized Organization’s request may not be appealed.
4. Money may not be granted to Non-Recognized organizations for reimbursement after the event has taken place.
5. Events by non-recognized organizations must be fully open to the entire campus in order to receive Senate funding.
6. No non-recognized club may receive a base budget.
7. Non-Recognized Orgs. Closely tied to other departments/groups on campus should request funding from said dept/group prior to coming to the Student Senate for funds.
-Greek organizations must have come before IFC and/or Panhel to request funding prior to coming to the Student Senate for funds.
-The Mercury and the Gettysburgian must have come before the Provost/English Dept. to request funding prior to coming to the Student Senate for funds.
8. If an individual or group of individuals not associated with a Senate Recognized Club would like to organize an event, they must work closely with a Senate Committee regarding funding requests and the planning of the event.
1. If admission is charged for a Senate-funded event, price of admission must be the same for all students. (example – Greeks paying less versus Non-Greeks)
2. The BMC will not recommend funding for club-specific conferences.
3. The club making the request must email a line-by-line request to the Student Senate Treasurer prior to the BMC hearing. Paper copies will no longer be accepted.
4. The emailed request may be brought up in front of the full Senate on the screen upon request.
5. The time and date of the hearing must be confirmed with the Student Senate Treasurer or the request will not be heard.
6. Donations may not be made from the Student Senate New Initiative Account.
7. Clubs looking for sponsorships will contact the Student Senate Treasurer to schedule a meeting with Student Senate Exec. In order to request sponsorship from the Student Senate Agency Account.
1. Recognized clubs will receive a base budget of 100.00 when requested.
2. In order to receive this base budget, the recognized club must have a preliminary hearing or submit a request for base budget prior to preliminary hearings in order to obtain a base budget. Base budgets will not be awarded after preliminary hearings – unless the club is not recognized at the time of preliminary hearings at the discretion of the Treasurer.
3. If a recognized club does not meet the deadlines set forth by the clubs liaison, they shall receive a written reprimand from the Clubs Liaison after the last deadline. After this is received, the club will have two weeks to fully register. If the club is still not registered after the two week period, they will not be able to access their senate funds. If they have not registered after two more weeks, the clubs liaison will put a motion on the floor of the Student Senate to derecognize the club, after which the derecognition process will take place unless the club registers during that time frame.